Dec 8, 2015

Updated Saturday May 7, 2016 by Jacquie Scarlett.

Dec 8, 2015

 

Role Def distribution

• Will send in soft copy à Tara

Dana to look into quote for banners

• Need more

Get additional quote for business cards à Tara to get quote

Website

• $299/year
• Let’s do it

Parks

• Dana to work with Wildcats
• Dana connected with Tom – waiting to hear back
• Need to book parks
• April 20 à permits
• Rugby à T/Th/Sat/Sun until May

Umpires

Possible money making options:

Proposal for à M/Weds/Fri in March/April à sell back to rugby àput to a vote

World Masters à Aug 16-Sept 4

Need an option for I can’t afford it

• payment plan? How do we have a safe way à bursary etc.

AGM – Thursday, January 28

• Clubhouse
• Look into getting into the liquor liscense
• 1 free beverage
• Food
• Cards tables/flip cup à add some fun
• Tara à
  • Send out rules/constitution etc. for comments etc.
  • Send out new role defs
• Do we want to have a tournament
• Bring us lists of what you need
• Are we giving up North Van?

Newsletter

• Photos for website
• League recruitment
• AGM details
• Call out for volunteering for website
• Executive positions
  • Vacancies

Fundraising/social events

• Need to create a new role

Scheduler; Umpire coordinator/Liaison;

• Schedule à Add to role
• Tara, Dana and Jacquie meet to do schedule à book for January
  • Create a schedule
  • Need to have a rain out plan e.g. rained out Tuesday à play following Wednesday

Dana and Jacquie to connect on Umpires

Dana

• Parks?

Can we extend league until end of July?

If we want to lend fields to another league e.g. VWRSL

• Needs to be in writing

Interlock question with VWRSL – not enough teams

Can we give them a field on Monday

• Once a week
• After 1^st two weeks?

Clinics

• Book gym time

Crossover with Mabel league

Reach out to

Ice Breaker

• Jenn needs help to organize

Can we do a tournament in June?

• Look at booking

Tara to contact Cricket to see if there is a weekend in June that we can have

Jenn to look into when Kaulius and Solodon are happening in 2016

Book fields for June 10/11

How do we book Loma clubhouse

• Book our own licenses
• Kickback?

Dana to send contracts to all exec

Jess to connect with a lawyer and get short list of pros/cons

Execs

• Let me know if you are stepping down
• Social Co-ordinator

Google Docs

• VWFL
• Move stuff from dropbox into google docs

Jess to contact Mabel League and Les Harry (Ravens), SFU/UBC/Langara/Cap U/Kwantlen

Is there a way for us to reach out to Moody to see if we can lend them our parks? Interlock with them?

Lauren

• Give Jenn budget for Marketing
• Jenn to send short summary of marketing approach to exec
• Jenn to proceed

Website

• Team pages
• Online
• Photo waivers

Trophies

• Need to be picked up